Virtual & Hybrid Event Planning

In 2020, when the world changed, Fox Lane jumped in feet first to work alongside a few teams to figure out how to make virtual events interesting, polished, and compelling. Once thought of as a short-term solution, virtual is here to stay. As we continue moving through the new normal, this tool can stand alone, or be incorporated into a live event.

Service Details

Project Management

Every event needs a why, and it's more important than ever with virtual and hybrid events. We start by meeting with your team to learn the goals and priorities for your event. Then we will...

  • Discuss how we will proceed through the project.

  • Present a timeline, budget, and internal meeting cadence that works for you.

  • Steward the entire process along, hitting milestones on time, while delivering a top-notch design.

Strategy

Working with the right team is the difference between a good and great event. We can help.

  • Source the right vendors for the job, be it a registration platform, A/V partner, graphic designer, talent... We could go on and on.

  • Venue sourcing. Wait, venue? For a virtual event? Yes - choosing the right technology platform to broadcast your event can make or break your event and we'll help you navigate to find the right one.

  • Build the team to the unique needs of your virtual or hybrid event. We pull from a tried and true pool of incredible logistics mavens that we know are knowledgeable and tech savvy.

Design

Here's where things get fun. Anyone can sit at home and watch a speaker run through slides, but not many would say they absorb the information. We'll work together to:

  • Outline what makes compelling content that falls in-line with the overall conference goals, that also lands well in a virtual environment

  • Advise on an agenda that will allow for ultimate info saturation holds the audience's attention.

  • Tie in branding and fun events to support learning.

Implementation

After all our hard work planning, it's time to welcome our guests. Fox Lane will...

  • Coordinate a comprehensive tech rehearsal schedule to ensure speakers are comfortable in the virtual landscape

  • Test all the tech, then double and triple check that all links are pointed to the right viewer

  • Go live and be ready to make adjustments, because nothing is ever perfect, but it will look that way to your audience

  • You sit back and enjoy all the compliments of a show done well. High five, partner!